Ideal Candidate Statement
The ideal candidate for this position will have:

• Excellent communication, written and listening skills;
• Ability to work closely and collaborate with the Transfer Center Director and other counseling faculty;
• Experience in coordinating student services programs;
• Experience in retention and outreach activities;
• Strong commitment to student services, specifically regarding Transfer Center functions;
• Ability to prioritize, multi-task and follow through in a timely manner;
• Proficiency in MS Office suite as well as ability to learn software and database programs;
• Strong ability to clearly organize and maintain files and documents, both digital and printed;
• Student-center professional with the ability to enthusiastically and effectively assist students individually and in groups;
• Strong knowledge of the transfer process between community colleges and universities;
• Experience in facilitating workshops and providing campus tours;
• Strong technical skills to provide student support;
• Ability to manage multiple calendars within outlook, Gmail and SARS database;
• Strong knowledge of Excel and creating database lists;
• Experience in marketing methods, practices and procedures;
• Strong skills in taking initiative and problem solving.

 

 

This position is funded by categorical funds, and employment is subject to those funds being available.

Position Description
Under general supervision, the position assists the supervising manager in organizing the day to day operations of the District’s Transfer Center. The position acts as a liaison between universities and the District to provide transfer information and to students. The position also is responsible for developing and conducting workshops that will assist students in navigating the transfer process into four-year institutions as well as collaborating campus wide to further develop support services for students with transfer goals and objectives.

Duties and Responsibilities

• Provides information to students regarding transfer processes such as, but not limited to, university requirements to transfer, transcript deadlines, and the type of courses typically required for transfer to universities;
• Work collaboratively with the Transfer Center Director;
• Organizes in-person and virtual field trips to universities;
• Develops methods to assess student needs in relation to transferring to universities and career exploration;
• Recommends the development of programs and workshops;
• Develops workshops, events, activities, and programs to assist students in applying for transfer into universities;
• Meets with students to discuss transfer needs, major and career exploration, and to refer students to District resources that can provide support;
• Conducts presentations, trainings, and workshops;
• Conducts outreach activities as a representative of the Transfer Center;
• Creates and maintains data resources to develop reports to make proposals and recommendations to improve transfer resources, assists in maintaining data to track student progress in meeting transfer goals and establishes detailed records of student participation for outreach and retention opportunities;
• Updates the Transfer Center website and maintains online documentation on dates and timelines to increase transfer rates and transfer success;
• Schedules visits from university representative to the District;
• Schedule meetings for students, university representatives and events;
• Markets departmental services on various platforms;
• Coordinate multiple calendars internally, and the public calendar on the Transfer Center website;
• Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the Colleges’ students, faculty, staff and community;
• Effectively engage and support disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices;
• Works in collaboration with the department on the Guided Pathways initiative and Student Equity and Achievement goals where it pertains to transfer success;
• Train and provide work direction to student workers;
• Communicate with other administrators, personnel and faculty to coordinate activities and programs, resolve transfer center related issues and conflicts and exchange information; support staff and faculty in providing success and student services information at a variety of on-campus locations;
• Develops and maintains data on student progress in meeting goals for transfer;
• Performs related duties as assigned.

 

Knowledge:

• California Community College Transfer Guidelines;
• Transfer guarantee programs, related opportunities and requirements to universities;
• Eureka and other software to assist in basic transfer exploration data reporting software;
• General financial aid information;
• Community college matriculation processes;
• Content Management Software;
• Marketing strategies, including graphic flyers to post to online media;
• General office software and equipment;
• Application process and timelines associated with the transfer process;
• Special programs related to transfer students and California universities.

Skills:

• Apply knowledge of transfer requirements to advise students of various transfer deadlines and develop work shops around transferring topics such as, but not limited to, the processes for applying to specific universities, personnel statements, and District transfer days;
• Use content management software to update the departmental website;
• Use marketing strategies to promote workshops, programs, and support services;
• Use knowledge of financial aid and community college matriculation processes to develop awareness of important deadlines as it relates to matriculation into universities;
• Use general office software and equipment to develop work schedules, presentation materials, reports, aggregate data, organize events, and communicate with District staff.

Abilities:

• Effectively use data to inform the development workshops, programs, and trainings;
• Effectively maintain a valid class C Driver’s License;
• Ensure that all communications and departmental services are sensitive to and exhibit an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students;
• Develop and maintain collegiate relationships with District staff, faculty, the community and external agencies to develop student support services,
• Assist student with resources to help them research universities independently
• Organize departmental operations, and develop method to extract data and produce resource reports;
• Communicate effectively, orally and in writing.

 

Minimum Qualifications
Any combination equivalent to: Any combination of a Bachelor’s degree and two years of experience in a related field.
AND
Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

Desirable Qualifications

• Has earned a BA/BS degree;
• Valid California Class C driver's license.

Physical Characteristics
This position requires physical abilities needed to work in a standard office setting, including but not limited to: standing and/or sitting for prolonged periods; occasional stooping, bending, kneeling, and twisting; occasional lifting, carrying, pushing and/or pulling light and moderate amounts of weight; operating office equipment which may require repeated fine motor skills (e.g.: keyboard use); and the ability to communicate in written and verbal forms. The position requires vision and hearing in normal ranges (with or without correction) sufficient to operate any assigned equipment and the ability to clearly communicate with others in written and verbal forms.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Environmental Elements

• Office environment;
• Moderate temperature.

 

Required Application Materials: The below items must be uploaded as attachments for your application to be complete and considered.

• Resume/Curriculum Vitae;
• A cover letter addressing the listed desirable qualifications and personal/professional qualities;
• A list of three (3) professional references including name, position, organization, phone number, email, and relationship to the applicant;
• Diversity question response: What does it mean to have a commitment to diversity, and how would you apply this commitment as your conduct your responsibilities in this position?

Foreign Transcripts
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Here is a list of approved foreign degree evaluations services: http://www.ohlone.edu/org/hr/forms/docs/evaluationofforeigndegrees.pdf (Download PDF reader)

District Statement
Founded in 1967, Ohlone College is named in honor of the early Ohlone People who inhabited the San Francisco Bay Area. Ohlone College is committed to providing a high-quality education to serve our diverse population of over 15,000 students per year. Ohlone College is nationally recognized for our Deaf Studies and Interpreter Preparation programs, and is widely known for our nursing, health sciences, liberal arts, biomedical science, and smart manufacturing programs. As a learning community, we embrace and champion inclusivity, integrity, student expression, global citizenship, and continuous improvement.

Ohlone College is one of the top-ranked community colleges in California, serving the cities of Fremont, Newark, and Union City. Our campuses in Fremont and Newark are centrally located in the East Bay between San Francisco, Oakland, and San Jose. This region is known as a hub of innovation and economic activity, and home to some of the most advanced manufacturing, biomedical research, and clean energy companies in California, including Tesla, Meta, Seagate, and Lam Research.

The main campus in Fremont is located near Interstate 680 at the base of Mission Peak, just south of the historic Mission San Jose, and is the primary gateway to year-round hiking, biking, and hang gliding in the Mission Peak Regional Preserve. The Newark Center for Health Sciences and Technology is located near Interstate 880 in a hub of new residential and commercial development. The two campuses are connected by shuttle to each other and the Warm Springs BART station, which offers convenient access to public transit throughout the Bay Area.

 

EEO Statement
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants. If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

 

Conditions of Employment
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis. In addition, you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

 

Immigration Reform & Control Act of 1986
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal Immigration Reform & Control Act of 1986.