Human Resources (HR) Assistant
Job Description
Who We Are
Children’s Law Center is a mission-driven organization focused on providing high-quality legal services to children and families in DC. As an organization, we envision a world in which all children have a strong foundation of family, health and education and are free from poverty, trauma, racism and other forms of oppression. Our mission is to do this work together with DC children and families, Children’s Law Center uses the law to solve children’s urgent problems today, improve the systems that will affect their lives tomorrow and strengthen our community so that change endures. A key part of our mission is to challenge and reduce ways in which racism and other biases – structural and interpersonal – prevent each of us, our organization and the systems in which we work from providing children a strong foundation from which to thrive.
Our greatest assets are our people. We recognize that people with diverse backgrounds, experiences and perspectives fuel our ability to provide the best outcomes for our clients and our community. Staff members at Children’s Law Center advance the organization’s mission through their leadership, result-orientated mindset and commitment to cultural humility. We are looking for individuals who like to be challenged to grow both personally and professionally and value the opportunity to make a difference in their community. Children's Law Center's continued success depends on recruiting and retaining individuals who possess and exemplify these attributes.
Program Description
The HIRED team, which is an acronym for Human Resources (HR) and Diversity, Equity and Inclusion (DEI), leads Children’s Law Center’s commitment and strategy to be a diverse, anti-racist, equitable, and inclusive organization with solid talent and HR policies, practices and procedures that undergird all of our work.
Job Summary
The Human Resources (HR) Assistant is an experienced professional who handles the daily administrative duties of Human Resources and responds to inquiries from Children’s Law Center’s staff. The HR Assistant will support recruitment, benefits, leave administration, HR communications, scheduling, employee record-keeping and maintenance, file maintenance and Human Resources Information System (HRIS) data entry within both ADP and SharePoint. The HR Assistant will serve as administrative support to the Chief Human Resources and Equity Officer (CHREO) and the human resource function as needed.
Role Responsibilities
Administrative Support
- Provides administrative support for CHREO.
- Schedules and organizes meetings.
- Takes minutes during meetings. Including sending after meetings notes, action items and deadlines.
- Drafts, proofreads and edits documents produced by team. Assists or prepares correspondence as requested.
- Processes required paperwork for employee promotions, transfers, changes in job classification, salary increases, terminations and other related employment matters.
- Assists with preparation of human resource tracking and reports such as attendance, new hire, turnover reports and others as assigned.
- Makes photocopies, mails, scans and emails documents and performs other clerical functions.
- Files documents into appropriate employee files.
HR Coordination
- Administers wellness plans and supports health benefits, including enrollments, changes, and terminations within ADP and other benefits system. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
- Performs customer service functions by answering employee requests and questions.
- Completes I-9 forms, verifies I-9 documentation and maintains I-9 files in ADP.
- Submits online investigation requests and assists with new-employee background checks.
- Assists with processing of voluntary terminations in ADP and follows the internal termination process while coordinating with Finance and IT.
- Assists with the preparation of the performance development program process in ADP.
- Assists with recruitment and interview process. Tracks status of candidates in ADP and responds with follow-up emails at the end of the recruiting process.
- Schedules meetings and interviews as requested.
- Prepares new-employee files.
- Manages the coordination of the Law Clerk and Intern Program.
- Maintains records of training and development activities, attendance, results of tests and assessments, and retraining requirements related to recruitment and onboarding.
- Facilitates delivery of Onboarding and other HR training by reserving and setting up needed audiovisual equipment and training rooms, scheduling training times with attendees, preparing and distributing training aids such as handouts and performing other related tasks.
Other Duties
- Develops HR project plans. Coordinates projects and communicates project changes and progress with stakeholders. Completes projects on time and within budget.
- Volunteers readily and ask for and offer help when needed.
- Undertakes self-development activities and seek increased responsibilities.
- Generates suggestions for improving work.
Qualifications
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Experience taking meeting minutes.
- Experience with a Human Resources Information System (HRIS), Customer Relationship Management (CRM) platforms or related software.
- Experience drafting and proofreading communications (i.e. emails, memos, policies and presentations).
- Proficient with Adobe Acrobat or related software.
- Proficient with Microsoft Office Suite or related software.
- Experience with Canva, InDesign or related software preferred.
- Experience supporting those in the Human Resources function preferred.
Required Skills and Experience
- Zero to three years’ experience as an administrative assistant or in a role supporting Human Resources.
Organizational Competencies
- Cultural Humility – an openness to self-reflection and to understanding and respecting other cultural experiences and points of view and viewing individuals as experts in their own culture and experiences.
- Giving and Receiving Feedback – the ability to be self-reflective, give and receive appreciative, coaching, constructive, interpersonal and evaluative feedback.
- Conflict Management – a process which is designed to guide individuals and groups from the moment of conflict to the implementation of an identified solution. This process incorporates skills and techniques, including recognizing points of conflict, identifying the facts and feelings involved to get to the root of the issue, investigating equitable solutions, implementing and evaluating solutions, and supporting and guiding others throughout the process.
Salary and Benefits
The salary for this position ranges from $50,000 to $57,000 annually based on relevant experience. Children’s Law Center offers a generous benefits package that includes medical, dental, vision, and short- and long-term disability insurance; employer-provided retirement contributions; flexible spending plans; and vacation, sick, holiday, family and medical leave. Children’s Law Center is a 501(c)(3) organization. Employees with federal student loan debt can apply for Public Service Loan Forgiveness. For more information, go to https://myfedloan.org/borrowers/special-programs/pslf.
Application Instructions
To apply, please submit a resume as PDF file via CLC's careers page (https://childrenslawcenter.org/get-involved/careers/).
Children’s Law Center is committed to fostering a diverse and inclusive environment. If you believe that you need accommodation to search for, or apply for, one of our positions please send an email to Jobs@ChildrensLawCenter.org. In your email, please include the accommodation you are requesting and the job title you are applying for. It may take up to three business days to receive a response to your request.
Hybrid Working Conditions
Children's Law Center is currently operating on a hybrid work schedule. All employees are expected spend time both working remotely and working in-person from Children's Law Center's office. Hybrid working expectations vary depending upon role and program responsibilities.
Background Checks
Candidates who receive a conditional offer of employment will be subject to a background check.
EEO
Children’s Law Center is an Equal Opportunity Employer. We are committed to equal employment opportunities for all applicants and existing employees. We evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender identity, gender expression, marital status, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. We invite you to visit our website to learn more about our company and our career opportunities (https://childrenslawcenter.org/get-involved/careers/).
DEI Statement
Children’s Law Center is dedicated to building a world that is inclusive in approach and has equal opportunities and equitable outcomes for all. Our organization is committed to developing and supporting a robustly diverse, equitable, inclusive and anti-racist community, where all members can create and feel a sense of belonging. Through our collective deliberate efforts, we work toward racial and social justice for children and families in DC.
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