Job Description

Salary
$22.88 - $30.60 Hourly

Location
Visalia, CA

Job Type
Classified - Part-time

Job Number
6375-c-09/24

Department
Admissions & Records

Opening Date
09/06/2024

Closing Date
9/20/2024 11:59 PM Pacific

 

 

General Description

Under the direction of the Director of Admissions & Records the Clerical Assistant will perform a variety of clerical duties in the COS Visalia Campus in the interpretation, application and modification of existing procedures and methods; type, file, maintain records and provide information and assistance regarding programs, procedures and activities of the department.

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution.  COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students.  We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals.  We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

 

Job Duties

Job duties of the Clerical Assistant – Admissions & Records include:

• Perform a variety of clerical duties in support of an assigned program or office; type, file, process mail, answer phones and maintain records as assigned.
• Maintain a variety of records, files and logs; sort, classify and post information and documents; prepare new file folders according to established guidelines.
• Type a wide variety of materials from rough drafts or oral instructions; distribute as appropriate.
• Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms; list, abstract or summarize data.
• Review documents for accuracy and completeness so they conform to standards.
• Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate.
• Utilize the District’s integrated software in performing the required duties of the position.
• Operate a variety of office machines and equipment including typewriter, copier, computer terminal, fax, and telephone.
• Assist students with a variety of information and materials in support of an assigned program and general College information.
• Receive, open and distribute mail.
• Perform related duties as assigned.

 

Qualifications

Minimum Qualifications (Education & Experience):
Any combination equivalent to:

• Graduation from high school and
• Formal computer training and
• One year of clerical experience

Working Conditions:
Environment

• Office environment.
• Constant interruptions.

Physical Abilities

• Ability to hear and speak to communicate with students/public.
• Ability to see to read documents.
• Ability to sit and stand for extended period of time.
• Ability to reach in all directions.
• Ability to lift moderately heavy objects.
• Dexterity of hands and fingers to operate a computer and office equipment

Knowledge and Abilities
The hiring committee is seeking evidence of the following:
 
Knowledge of:

• Basic policies, procedures and activities related to an assigned program or function.
• Operation of standard office machines and equipment.
• Basic word processing skills.
• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.

Ability to:

• Perform a variety of clerical duties in support of an assigned program or office.
• Operate a variety of office machines and equipment including typewriter, copier, computer terminal, Dictaphone, telephone switchboard console and postage meter as required.
• Complete assignments with minimal supervision.
• Demonstrate sound judgment in the application and interpretation of existing methods and procedures.
• Type at 40 words net per minute from clear copy.
• Learn to interpret, apply and explain rules, regulations, policies and procedures.
• Establish and maintain cooperative and effective working relationships with others.
• Maintain records and prepare reports.
• Understand and follow oral and written directions.
• Communicate effectively both orally and in writing.

 

Application Procedure

To be considered applicants must submit ALL of the following required material before or by the filing deadline:
 

• An online job application.
• Letter of interest, which addresses how the applicant’s experience and/or education enables him/her to be able to perform the job duties.
• Resume

 

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