University Program Associate
Job Description
Posting Number
PG194239SPInternal Recruitment
NoWorking Title
University Program AssociateAnticipated Hiring Range
$42,436 - $57,638Work Schedule
Monday - Friday, 8am - 5pmJob Location
Raleigh, NCDepartment
Center on Genetic Engineering and Society GESAbout the Department
The GES Center serves as a key regional, national and international hub of interdisciplinary analyses and inclusive dialogue surrounding emerging technologies and society. It takes the lead in using in-depth research and dialogue-based approaches to provide public with rigorous, trustworthy analyses of how products of GE technologies may impact society and the environment.
Essential Job Duties
The University Program Associate will be responsible for overseeing the implementation of most components of the Center’s daily activities, which shall include, but are not limited to:
- Manage and monitor all GES Center grants including monthly reconciliations, burn rates, PMR’s and closeouts.
- Oversee the GES Center budget.
- Keep the GES Executive Committee informed of budget.
- Process all financials, including vouchers, IDT’s, JV’s, purchase-card reconciler for Center p-card accounts, travel, reconciling all accounts monthly.
- Knowledge of University, state and federal policies and procedures – working knowledge of said policies regarding travel, spending (p-card and marketplace and vouchers), and different types of ledger accounts. Ability to resolve issues that arise with any of the above. Ability to effectively communicate policies to others.
- Respond to non-standard inquiries and advising others regarding university policies and procedures for non-standard situations. Additionally, organize and communicate with invited guests (local, national and international) to the university on all aspects of their visit, reimbursement, etc.
- Serve as liaison for human resources paperwork for hiring of employees and submitting salary distribution changes for the Center staff.
- Utilize advanced functionality of new and standard software applications simultaneously to perform work duties.
- Participate in implementing upcoming events by coordinating logistics, menu planning, overseeing the budget and processing all financials.
Other Responsibilities
- Dissemination of all information to GES Executive Committee
- Contract maintenance for various contractors involved with GES Center projects:
- Monitor contracts for delivery of goods/services
- Assure delivered items meet contract specifications
- Write required reports
- Process and approve all student travel
- General clerical tasks such as managing calendars for group meetings, copying, scanning and filing documents
- Take official notes for all GES related meetings
Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Excellent verbal and written communication skills
- Knowledge of NCSU Financials, Grants, and HR policies and procedures
- Must be organized and able to multi-task to meet deadlines
- Proficient in the advanced functionality of new and standard software applications simultaneously to perform work duties. Such software applications include: Wolfware (Moodle), Financials (Marketplace, vouchers, JV’s, IDTs, P-card reconciliation, travel), PowerPoint, Word, Excel
Preferred Qualifications
Previous experience in an interdisciplinary program.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
10/02/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
10/09/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
In addition to your application, please submit a resume, cover letter, and the contact information for at least three (3) professional references.
Position Number
00103756Position Type
SHRAPosition Classification Band Title
University Program AssociatePosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 35,589 - $ 64,499Salary Grade Equivalency
GN09Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
061901 - Center on Genetic Engineering and Society GESAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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