District Budget Officer
Job Description
Posting Number
20141902SPosition Title
District Budget OfficerLocation
District OfficeDepartment
Budget DIST (DEPT)Position Number
1C0387Percentage of Full Time
100%FLSA
Exempt (does not accrue overtime)Months per Year
12Min Salary
$177,744 (annual)Max Salary
$225,204 (annual)Position Type
Administrative/Supervisory PositionsWho We Are
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on "Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces our commitment to provide quality education and promote life-long learning — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice. We achieve this through broad collaboration among faculty and classified staff, administration, students and community partners.
The College and the District
The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions (HSI) and Asian American and Native American Pacific Islander Serving Institutions (AANAPISI) enrolling approximately 32,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College District’s Educational Services & Planning website.
Who We Want
We value the ability to serve students from a broad range of academic, socioeconomic, cultural, disability, gender identity, sexual orientation, racial and ethnic backgrounds. We prioritize applicants who demonstrate an understanding of the benefits that diversity brings to a professional educational community. The successful candidate will be an equity-minded individual who is committed to collaborating with faculty, classified staff, administration, students and community partners in strengthening the culture of equity and antiracism throughout the District. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping students achieve their educational goals.
The Position
The District Budget Officer performs professional work involving budget development, budget revisions, budget reports, position control, and cost analysis. Reporting to the Chief Financial Officer, the District Budget Officer conducts budgetary research/analysis projects and coordinates a wide variety of complex analytical projects and assignments for a central District service area. Under direction, the employee researches, evaluates, analyzes, formats data, plans, and coordinates processes, and makes recommendations for the initiation, modification, and implementation of a variety of District and centralized services. A high degree of independent judgment and creativity is required to select and analyze data to draw conclusions, make original recommendations, write reports, and resolve a variety of minor and potentially major problems that occur. Consequences of errors in judgment can be costly in employee time, public relations, and/or institution funding; however, administrative controls limit the risk of serious consequences.
Duties and Responsibilities
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
- Exchanges information with staff at all levels, outside agencies and institutions, and the general public, pertaining to State and District funding and the budgeting process
- Monitors changes in State funding formulas and regulations and applicable effects upon the District’s budget; applies principles of Education Code and State budget and accounting policies to District budget process and procedures
- Coordinates the development of the District budget, overseeing the technical implementation of the budget process
- Assists in the development, maintenance, and analysis of the allocation formula or other calculations utilized in the allocation of funds within the District
- Makes changes, as approved by the Board of Trustees, to the position control system, including position classifications, positions, labor distribution codes, etc.
- Prepares State reports, such as the Full-Time Faculty Obligation Report, etc.
- Makes recommendations for improved procedures for budget development, control, analysis, and allocation of resources
- Prepares, maintains, and provides an explanation of the District’s budget for quarterly and annual budget reports for the Board of Trustees and outside organizations
- Coordinates with other staff to maintain, analyze, and revise position control records and benefit rate tables to ensure accurate personnel costs and budgeting
- Uses a variety of spreadsheet and other data access tools to analyze complex statistical, financial, and other data to research, analyze, and prepare a budget and financial data related to budget status, analyze budget information, and prepare a variety of reports
- Identifies and analyzes significant budget to actual variances
- Maintains historical and current materials related to the District’s budget as well as the funding and allocation formulas, expenditure patterns, and special cost analysis of such things as agency compliance regulations, collective bargaining and grievance issues, legal decisions, and funding resources
- Assists with financial management of various District set-aside programs (i.e. unit banking, staff development, professional development, apprenticeship programs) during the year and year-end closing
- Coordinates financial processes, such as electronic approvals of budget and expenditure journals, system security, creation of various journal types and detail codes, and maintenance of the chart of accounts
- Assists with coordinating year-end fiscal close activities in conjunction with budget development activities
- Provides technical expertise and advice to management and administrators regarding budget and fiscal matters to ensure that accounting procedures meet fiscal accountability requirements
- Trains, supervises, and evaluates the work of paraprofessional and clerical staff
- Schedules, coordinates, and monitors the work of other staff as assigned
- Performs other related duties as assigned
Minimum Qualifications
- Bachelor’s degree in accounting, business administration, finance, or a closely related field OR an equivalent combination of education and experience
- Successful work experience of increasing responsibility that has included budgeting, accounting, planning, complex research methodologies, and data collection
- Experience in the coordination of workloads with people at various levels within an organization
- Skill in complex data research, analysis, and reporting
- Skill in the use of spreadsheets and a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence, and other materials
- Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
- Demonstrated skills in written and oral communication, including public speaking
- Skill in training, directing, supervising, and evaluating the work of others
- Skill in project planning, implementation and evaluation
Knowledge, Skills and Abilities
- Knowledge of generally accepted accounting principles, practices, and methods, including knowledge of governmental accounting
- Knowledge of budgeting principles, techniques, and practices
- Knowledge of fund accounting and auditing practices and principles
- Skill in the development and use of a variety of spreadsheets and other software instruments to conduct research and report findings
- Skill in oral communication, including public speaking
- Skill in written communication
- Skill in communicating effectively with people at various levels within an organization
- Skill in communicating respectfully, sensitively and effectively with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
- Skill in training, directing, supervising, and evaluating the work of others
- Skill in planning, organizing, and prioritizing a variety of workloads and deadlines
- Ability to multi-task and organize complex, multi-faceted workloads, with attention to detail and timelines
- Ability to analyze fiscal problems and to develop recommendations for their solution
- Ability to maintain effective working relationships with staff
- Ability to apply legal and technical financial manuals and State code regulations
Physical Requirements
This classification requires multi-level tasking and strategic planning, attention to detail and organization of data; conceptualization, visual comparison, complex data analysis for the creation of conclusions; listening, individual to large-group communication; good memory, tact, patience, and flexibility are required to perform the essential functions.
Benefits
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
Open Date
10/25/2024First Review Date
11/15/2024Open Until Filled
YesSpecial Instructions Summary
Required Application Materials
All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills, and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/
All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills, and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/
Conditions of Employment
Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form
Annual Security Report
San Mateo County Community College District’s (SMCCCD) 2024 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2021–2023) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2024 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2024 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.
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