POSITION SUMMARY
This position exists to provide administrative support to the Procurement and Contracts Administrator/Office of Procurement. Position duties will specifically support purchasing and contract functions, which has college wide impact. This position will collaborate with the fiscal team, along with working with college personnel and vendors with regard to purchasing and contract needs. This position will have the authority to develop processes and procedures to further improve efficiencies of the purchasing and contract functions of the College. This position will develop timeline schedules, and workflows for collecting, imaging, and filing of contract documents for the College. 

OVERVIEW OF CCA

The Community College of Aurora serves our diverse community by providing high-quality instruction and support services to prepare students for transfer and employment. We are particularly interested in applicants that demonstrate a commitment to working with individuals and groups from diverse identities, including but not limited to: socioeconomic, cultural, sexual orientation, gender identity expression, disability, multilingual learners, veterans, non-traditional, race and ethnic backgrounds.

More than 20 different languages and 60 countries are represented at CCA. In addition to traditional degree and certificate programs, CCA offers non-credit professional development courses, customized training, and economic and workforce development resources to employer partners and individual professionals seeking to enhance the capacity and productivity of their workforce or individual knowledge and skills. The college centers diversity, equity, and inclusion and we actively seek to employee partners who want to join us in working to reducing outcome gaps among our diverse student population.

• Provide administrative support for purchasing, including, but not limited to, document review and ensuring that all purchase requisitions submitted are accurate and complete, based on Community College of Aurora (CCA) guidelines and procedures and state procurement rules. 
• Contact internal customers and/or vendors to collect missing information and provide guidance and oversight based on CCA procurement practices. 
• Determine if purchases are valid or not; If not, determine whether a simple reminder of the process is appropriate, or if additional training may be required, or if it's of a more serious nature. 
• Develop processes to ensure efficient and smooth operations with regard to the flow and processing of forms. 
• Develop and maintain filing system and scanning system for Purchase Order (PO), Procurement Card (P-Card) records retention, and purchase requisition logs. 
• Create and maintain complex spreadsheets for budget management. 
• Provide assistance and backup to the Procurement and Contracts Administrator on creating and processing all incoming PO requests. Duties to include reviewing documents, updating PO log, receiving on POs, creating the PO in Banner, and loading processed POs into the Budget Document Management (BDM) system.  
• Review and process all monthly P-Card packets to ensure documentation submitted is accurate and complete; Determine if P-Card charges are allowable under CCA, CCCS, and State Procurement Rules. When discrepancies are discovered, work with the P-Card holder to remedy the discrepancy. 
• Maintain all budget ORG delegation forms; Review and ensure forms are accurate and submitted in a timely manner; Work with departments to correct errors. 
• Develop and update complex tracking spreadsheets for ORG delegation including the removal of obsolete information. 
• Work with the Procurement and Contracts Administrator to develop and deliver trainings on State, CCCS, and CCA Procurement rules and regulations, including P-Card rules and regulations.  
• Serve on departmental and college-wide committees. 
• Scan and upload purchasing documents into BDM. 
• File and track via spreadsheet, contracts and agreements entered into by the college. 
• Assumes other duties as assigned by the Procurement and Contracts Administrator.

MINIMUM QUALIFICATIONS: 

• A minimum of three (3) years’ experience in a Procurement and/or Accounts Payable related environment    
• Ability to establish and maintain effective working relationships with a wide range of constituencies 
• Good oral and written communication skills  
• Proficiency with Microsoft Office suite applications and Adobe Acrobat
• Excellent organizational and time management skills 

• An Associate's degree in Accounting, Finance, Business Administration, or closely related field from an accredited institution plus an additional year of professional experience in a Procurement and/or Accounts Payable related environment
• Experience working in a higher education/community college environment 
• Experience with Banner or other ERP System 
• Knowledge of State of Colorado Fiscal Rules, Procurement Code, and Contracting 

Salary Range: Anticipated starting salary range is $55,000.00 annually. This salary is determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information. CCA offers an excellent benefit plan, including generous leave, holiday, and education benefits. Full time employees immediately upon hire earn 15 hours a month annual leave and 10 hours a month sick leave.

Deadline to Submit Application Material: An initial review of applications will begin on Friday, January 24, 2025 and continue until the position is filled.  

Application Process: When submitting your online application, please include a cover letter, current resume, and professional references. Official transcripts showing the highest degree achieved should be submitted to HR@ccaurora.edu upon offer of employment. If you have questions regarding this position, please contact us at HR@ccaurora.edu.  

By applying for this announced position, applicants are certifying that all statements, information and documents provided are true, complete and correct to the best of their knowledge and are made in good faith. Further, applicants understand that omissions, misleading, false or untrue information, or any attempt at fraud or deceit in any manner connected with this application and/or subsequent testing may result in them not being considered for jobs with the Community College of Aurora; may constitute grounds for discipline and/or termination after hire; and/or constitute grounds for further actions pursuant to law.

Application Checklist 

Complete Applications must include the following documents:

• A complete online application
• A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position
• A current resume uploaded as an attachment to your online application
• Candidates identified as finalists must provide three to five professional references, at least two of which must include a current direct supervisor and most recent supervisor. If you cannot provide two supervisor references, an opportunity will be afforded for discussion and consideration of alternative references with the CCA Human Resource Office.  Please note, out of professional courtesy to you, we will not contact your listed references without first providing notice to you as a candidate prior to beginning the reference check-process.
• If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation is required as part of your application. Please submit this as an attachment to your application. Please note that you have the right to redact dates from your transcript during the application process. A full, unredacted copy will be required upon hire.
• For any questions or technical issues please contact HR@CCAurora.edu.

Notice to all Applicants:

•  Proof of eligibility to work in the United States must be produced within three (3) days of hire.                
• Direct deposit of payroll is a condition of employment.              
• Final candidate is subject to a criminal background check prior to final selection process.
• Final candidate is required to submit official transcripts to Human Resources within fourteen (14) days of hire.       
• CCA is affiliated with the Colorado Public Employees Retirement Association (PERA) and as such, employees contribute to PERA in lieu of Social Security for retirement benefits. For more information, visit the COPERA web page.                
• Individuals currently or formerly employed by  the Colorado Community College System or one of its 13 colleges, and/or who were disciplinarily terminated or resigned in lieu of termination, must disclose this information in your application material.         
• For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Erica Hines, Chief Human Resources & Personnel Success Officer at 16000 E. CentreTech Parkway, Suite A207E, Aurora, Colorado 80011 or by phone at (303) 340-7231 or e-mail at Erica.Hines@ccaurora.edu.  

Colorado Residency Requirement: 

Eligible applicants must be either a current Colorado resident or be able to provide proof of residency in Colorado within 30 days of the start date for the position, or they may be deemed ineligible for employment with the Community College of Aurora.  Please contact HR@CCAurora.edu with any questions.  

Community College of Aurora Inclusive Excellence Statement:  

 CCA embraces Inclusive Excellence because we want our students, staff, and faculty to learn and contribute within an inclusive environment. This means members of our college community will be active, respectful, and mindful of equity, diversity, and inclusion at all levels of engagement.

Inclusive Excellence will provide a foundation for student and institutional success.  Recognizing our diversity is only the first step toward Inclusive Excellence.

 We must also be intentional in valuing cultural differences and experiences, while incorporating them into practices, curricula, and policies.

Welcoming, Respectful, Inclusive - Together, we are CCA. 

The Federal Clery Act: (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at the Student Right to Know page. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.

ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Erica Hines at (303) 340-7231 or erica.hines@ccaurora.eduat least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA): The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth. Candidates wishing to request reasonable accommodations must do so as soon as possible, preferably at least three days prior to the exam or interview. If you are an individual who wishes to request reasonable accommodations, please contact us at (303) 340-7231 or Erica.Hines@ccaurora.edu. 

Non-Discrimination Statement: The Community College of Aurora prohibits all forms of discrimination and harassment including those that violate federal and state law, or the State Board for Community Colleges and Occupational Education Board Policies 3-120 and 4-120.  The College does not discriminate on the basis of sex/gender, race, color, age, creed, national or ethnic origin, physical or mental disability, veteran status, pregnancy status, religion, genetic information, marital status, gender identity, or sexual orientation in its employment practices or educational programs and activities. For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Erica Hines, Chief Human Resources & Personnel Success Officer at 16000 E. CentreTech Parkway, Suite A207E, Aurora, Colorado 80011 or by phone at (303) 340-7231 or e-mail at Erica.Hines@ccaurora.edu.