We are seeking a CO Sr Medical Office Coordinator provides high-level administrative support to the Division Medical Director, the Clinic Manager, the Fellowship program, staff, and associated research labs.

Specific Duties & Responsibilities

• Acts in direct response for the Division Medical Director.
• Interprets operating policies of the University.
• Coordinates and arranges complex calendaring by planning and scheduling meetings, depositions, court appearances, speaking engagements and attendance at local, national and international meetings.
• Manages all travel arrangements for the Medical Director and fellows. Handles communications with conference organizers, prepare itineraries, conference registration, travel and hotel arrangements, and expense reports for reimbursements.
• Coordinates Medical Director’s daily, weekly, monthly, and yearly calendars. Exercises independent judgement to rank and prioritize.
• Prepares agendas for internal meetings, prepares and distributes the minutes.
• Coordinates reimbursement from university funds for eligible business-related expenses
• Manages transcription process, composes and distributes correspondence, e-mail and manages, organizes and maintains confidential files.
• Plans events such as invited speakers, seminars, outreach events, and research symposiums.
• Assists with coordination of faculty, fellow and staff activities and seminars.
• Works closely with other program coordinators in regard to nursing conference, Day of Learning, and Development.
• Proofreads communications to ensure accuracy and appropriateness.
• Drafts and prepares office communication for signature as well edit confidential and sensitive information.
• Drafts letters of recommendation and letters of support for Division Director – edits all letters requiring Director’s signature.
• Coordinates media issues with the Director of Public Affairs, coordinate, supports the development of journal publications and assists with preparation of manuscripts.
• Communicates with CME office regarding course organization and content.
• As Fellowship Coordinator, plays integral part in communication with candidates as well as other coordinators to implement the onboarding and outboarding of matched Fellows.
• Assists with ongoing development of the Fellowship program.
• Prepares and updates bio-sketches and CV’s.
• Ensures all physician licensures are current.
• Using SAP, orders office and laboratory supplies as directed and processes invoices for payment and check or travel request for reimbursement.
• Assists with purchase of materials and supplies for research laboratory.
• Assists with conferences and workshops.
• Works with Credentialing office to ensure new faculty recruits are on-boarded timely and accurately.
• Uses various software applications such as spreadsheets and databases to assemble and format data for distribution.
• Performs other duties as needed.

• High School Diploma or graduation equivalent.
• Three years progressively responsible medical office experience. Medical terminology required. Intermediate computer and proofreading skills required.
• Additional education may substitute for one year of required experience to the extent permitted by the JHU equivalency formula.

• Bachelor’s Degree.
• Knowledge of medical terminology and medical insurance requirements.

Classified Title: Sr. Medical Office Coordinator 
Job Posting Title (Working Title): CO Sr. Medical Office Coordinator   
Role/Level/Range: ATO 40/E/02/OE  
Starting Salary Range: $18.20 - $33.90 Annually (62,296 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: School of Medicine Campus 
Department name: ​​​​​​​Columbia Practice Oph  
Personnel area: School of Medicine